Raise Your Guest Experience Without Raising Costs

As technology continues to evolve and offer new, easier ways of doing things, so does Property Management System (PMS) software used by hotels.

It’s amazing how PMS advancements have answered the call of guest preferences over the years. Below is an impressive list of how far PMS software has come in enhancing the guest experience without adding additional costs to a hotel’s bottom line. As a result, PMS software is a must-have for hotels looking for more efficiency and more bookings.

Now on with our list!

8 advancements in hotel PMS software that make owners and guests happy


Mobile apps for guests

Many hotel PMS solutions now offer mobile apps, which allow guests to manage their reservations, check-in and check-out, unlock their doors, request room service, and access hotel information from their smartphones. This self-service approach reduces the need for staff involvement and streamlines processes, resulting in cost savings.


Internet of Things (IoT) integration

IoT devices, such as smart thermostats, lighting, and locks, can enhance guest experiences by allowing them to control room settings using their smartphones or tablets. Additionally, IoT devices can help hotels save energy and reduce maintenance costs.


Contactless technology

Contactless solutions, like keyless entry and mobile payments, improve guest experience by providing convenience and reducing wait times. They also help hotels minimize physical contact points and lower operational costs.


Cloud-based PMS

Cloud-based PMS solutions offer scalability, flexibility, and cost-effectiveness compared to traditional on-premise systems. Cloud-based systems enable hotels to pay for only the resources they use and allow for seamless updates and feature additions, keeping the software up-to-date and relevant.


Integration with third-party systems

Many PMS solutions now offer seamless integration with other systems, such as Customer Relationship Management (CRM) software, channel managers, revenue management systems, and social media platforms. This enables hotels to streamline operations, reduce errors, and gain valuable insights to improve guest experiences without significant cost increases. Check out the Visual Matrix integrations


Data analytics and reporting

PMS solutions with advanced data analytics and reporting capabilities help hotels make data-driven decisions, such as optimizing pricing strategies, improving marketing campaigns, and identifying areas for improvement in guest services.


Chatbots and virtual assistants

Chatbots and virtual assistants can handle a variety of guest inquiries and requests, freeing up staff to focus on other tasks. These tools improve guest satisfaction by providing quick, accurate responses and 24/7 support without additional staffing costs.

While these advancements may not raise the costs of hotel operations significantly, implementing new technology may require initial investments. However, in the long run, these solutions can enhance guest experiences and create operational efficiencies, which can result in cost savings and increased revenue. 

For a look at an advanced PMS solution that has been developed over 20 years based on feedback from real hoteliers like you, click here and schedule a quick 15-minute demo or visit visualmatrix.com to learn more.